A Challenge for Sales Personnel Managing Paperwork Piles

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Being in sales lets you experience extremes in emotion; one day you’re licking fresh wounds from the open battlefield (it is a battlefield since you either make a killing or you’re dead meat), the next day you’re in the office dragging your way in a bore-to-death schlep between piles of paperwork, which tempts you with the idea of going back out on the field for another round of beating.  Whether its paperwork which occupies your desk, or online mail which practically spams out your inbox, it is something which will eventually need your attention.  And it is better to deal with them now than later, since it is no small wonder how paperwork can pile up quickly when ignored; in this sense it is a disease which can eat you up unless you do something about it immediately.  The bigger the pile gets, the more troublesome it becomes, especially when it remains unattended up to the weekly or monthly deadlines.  At this point you are so stressed out with the crunch that you possibly would hit the roof at the slightest provocation from a giddy secretary.  In order to avoid this situation, which is almost at par with worst case scenarios, you need to take measures early on to prevent the paperwork from piling up.

First, don’t ever, ever procrastinate.  Being in the sales industry you should know firsthand how unpredictable circumstances can get.  You can be assigned back on the field at anytime in order to follow up any current deals, or you may have the misfortune of receiving a significant amount of turnover duties which may suddenly cramp your schedule.  Make the most out of your time right now, when you have practically nothing to do, by doing a quick scan of your pile and assessing which ones can be dispatched quickly and easily.  Chances are some of these documents are of the basic response type and could be processed within a few seconds of your time.  If it takes a little longer than that, be encouraged by the fact that the thinner the pile gets, the better you’ll feel in the long run.

If you are in a position of significant responsibility, and you believe that your time may be better spent on other tasks, you should consider delegating the less important documents to someone else.  Unless your office is stationed under a rock, you should know by now that this is by far the easiest way to get rid of a task from your hands.  Of course, before you delegate, think about the other guy and how he would feel about it.

If certain documents need your undivided time and focus for processing, then it would be better to schedule it for a later date when you are more at ease.  This leaves your mind cleared up for now, and lets you concentrate on other more pressing tasks.  Remember to take care of it as scheduled, though, in order to avoid any problems with backlogs and delays.

Some documents are just plain rubbish.  In this case you would do well to put it where it belongs.  Don’t feel guilty at the thought though; as long as you are confident that the document is past it’s due, or it is just a copy of another document, don’t hesitate to throw it out – your desktop could use the extra space.

About the Author

This article is written by Jonathan Walker of UK careers, offering Jobs In Sales and This article is written by John Bult of Sales Careers

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